couple of records questions

[hardworkingstiff]

1) How long do you keep drawings/records of completed jobs?

2) If you were to close your business, what would you do with the drawings/records?

 

[growler]

1) How long do you keep drawings/records of completed jobs?

2) If you were to close your business, what would you do with the drawings/records?

I really don't know, I was thinking to keep all records until I die and they can use them for a funeral pyre. Save a few bucks.

I have gotten rid of same drawing but not notes and records.

Even if you close your business I think it would be a good idea to hang onto your records for a long time. I have herd a lot of different stories about how far they can go back with an investigation if something ever goes drastically wrong.

I figure you always have the option to burn them if they work against you but submit them if they would work in your defense. :smile:

 

[bkludecke]

I had the problem about 6 tears ago. I had a folder for every single job (including service calls) that my company had done for 26+ years and it look up alot of room.

I bought a couple of good scanners, hired an extra girl, and had them scan every job into a data-base with notes. All of that fit on a couple of DVDs. I made a copy to put in that safe deposit box @ the bank, and a copy to keep off-site, and we have an office copy. With software I can now retrieve a job by the customer name, address, or any other keyword.
It's a beautiful and efficient system for record keeping.

Now came the hard part. I actually took all of those file boxes of records to the local landfill. That almost killed me but I did it.

Now we scan every job into the database and only keep the hard copy for about 3 years.

AHHHH