Define: Submittals, Catalog Cut Sheets, etc

[sparky252]

Hi!
Are submittals the same as catalog cut sheets or do same task?

Is catalog cut sheets the info sheets/brochure pages or material catalog page that is xeroxed and sent to GC w/ your bid?

Was I suppose to be supplied w/ a copy & from whom? contractor, GC.

I did manage to raid GC rep's paperwork/notebooks and xerox some of them myself. (I also "stole" a set of arch. prints & took the single page food service equipment contractor plan to local print shop so I could have some copies). Was that being resourceful?

 

[iwire]

Hi!
Are submittals the same as catalog cut sheets or do same task?

I am sure there are many definitions, I will give you the ones I am used to.

The cut sheets may be right from a catalog but more often are specifically designed as cut sheets with all pertinent information on them.

Submittals are a bound collection of cut sheets

Is catalog cut sheets the info sheets/brochure pages or material catalog page that is xeroxed and sent to GC w/ your bid?

I only see the submittal after the bid is accepted and we need approvals from the engineer of the equipment we plan to use.

For me in the field the submittal give me the info I need to rough the job.

For example you need to know what type of boxes lighting fixtures may need or what type of back box the horn strobes need etc.

Was I suppose to be supplied w/ a copy & from whom? contractor, GC.

Ideally your employer should be providing you or at least access to.

1) Current up to date plans

2) A copy of the specifications that where used for bidding.

3) Submittal for all items being used on the job, from panels to boxes, from lighting fixtures to cables.....everything.


Those three items should be on the job with you.

The following items are better left at the office but you should have a look.

1) The contract and / or proposal

2) Any written deviations from the specs that may have been negotiated.

Was that being resourceful?

Well.....I can't say I have not had to do the same but make sure you have the plan set that your office bid on. GCs offices are usually full of 'proposed' plans....you don't want to wire for things that are not approved changes.

If there is mill work on the job you will want to talk to the GC about getting a copy or access to the mill work shops drawing as these will be dead on accurate.

My style is to remain friendly with the GC, do some favors and ask / expect / demand favors in return.

As far as you other thread about contact with the EE, often the procedures for this are in the contract.

You write an RFI (request for information) it goes the the GC who document the RFIs and send them on to the appropriate person, that person is contractually obligated to give some type of response in a certain period of time, that response goes back the GC who in turn sends a copy back to you.

This is all about documentation and CYA.

Bob

 

[hillbilly]

My use and understanding of those terms may differ from other's.

Submittials....This term usually refers to the initial drawings and cut sheets (pictures and specifications) that are sent with the bid. They are usually approved as is or modified (marked up) by the GC/Owner and the drawings are then corrected by the architect. You need a set of final drawings...ask for them.

Cut sheets... normally a picture and specification of the equipment in question; such as dimensions, capacity and performance specifications. Find out who is supplying the equipment and ask them for the specifics requirements for each appliance.

Take off's...as in material take-offs. This is a itemized list of all of the parts required to complete the job. You need a set of final drawings. After you get them, sit down with a pencil and paper and make a orderly list all of the parts that you'll need and when you'll need them. Show quantity, description, any special specification or model numbers and date required. This is where experience will kick in because the drawings are a lot like a picture of a place that you're going to visit. They show you where you're going and the general direction; but they don't tell you how to get there or what and how to drive. You have to decide that; using the closest and lowest cost route without any violations. You won't get it exactly right. It's always better to have a few parts left over to return for credit than to stop and wait for (or go get) material.

As I said, this is just my interpretation, others may vary.
Hope this helps
steve

 

[sparky252]

Thanks Hillbilly!

Thanks Hillbilly!

Thanks Iwire too!)


Got it! Thanks for explanations.

 

[jim sutton]

Submittals are like I-wire said, a bound set of cut sheets (shop drawings)
The term comes from the fact that you are "submitting" cut sheets on the materials you plan to use on the job. Normally you are required to stamp them yourself saying that you believe that the materials comply with the plans and specs, then you will submit them to the GC for him to do the same, the GC will submit them to the architect and the architect will submit them to the engineer.
The engineer may reject them, approve them, or make changes. After all this, they will come back to you. You then will make changes and re-submit or if they are approved you should go ahead and order the material depending on the lead times.
The only time I can imagine sending submittals with the bid is if it were a private job with not enough info on the plans or if you were trying to submit alternate materials (in which case there is probably a deadline before the bid date).
Submittals are sent if you get a contract on the job. Sometimes your suppliers will want a PO from you before going to the trouble of making the submittals.
You should never assume that your materials will be approved. Dont order anything until they are stamped "approved".
I know an engineer on a school job who specified Hubbell, Arrow Hart and P & S as the wiring devices for the job. The foreman ordered Leviton and guess what...the engineer made him take them out.

 

[kingpb]

I would be cautious about making copies of plans for the simple fact that you may not have the most current revision, and if it changes after you make your copy, if your not on the distribution list, you could be then working off an old copy.

The GC should be providing you with the sets of plans you need. This way he is responsible for you not having the current set, and would have to pay you for changes, if needed.

Submittals are required sometime with the bid, and sometimes after award, or both. You will have to read the pertinent sections, but always before you start installing.

 

[sparky252]

I would be cautious about making copies of plans for the simple fact that you may not have the most current revision, and if it changes after you make your copy, if your not on the distribution list, you could be then working off an old copy.

The GC should be providing you with the sets of plans you need. This way he is responsible for you not having the current set, and would have to pay you for changes, if needed.

Submittals are required sometime with the bid, and sometimes after award, or both. You will have to read the pertinent sections, but always before you start installing.

I think there is only one copy of prints but I'll ask tomorrow to be "sure".