I have just purchased a used van for my employee to drive. I will stock it with my tools and inventory. Should I have some type of written aggrement with him on what is inside the van incase of a layoff or quit? Or someother type of conduct agrement. I never did set up any type of employee handbook when he started. And how should I handle the milage records on the van. I am thinking of having him fill out a daily milege log and then put the van miles on the gas receipts when he purchase it. Any input would be great. Thanks
employee service van
- Thread starter arnettda
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I would make him accountable for the inventory, and tools, via a list and value of each item. If you don't it will dwindle down in time and you will have to eat the losses.
As a employee, I always liked a boss that was professional.
Complete an inventory of what is on the vehicle.
Whenever he uses something, it must be accounted for.
When all is said and done, anything 'short' will be considered stolen.
I've known people to go out and do side work, not only driving company vans, but even using the tools and material in them!
Whenever he uses something, it must be accounted for.
When all is said and done, anything 'short' will be considered stolen.
I've known people to go out and do side work, not only driving company vans, but even using the tools and material in them!
- Location
- Massachusetts
As a guy that has driven a company supplied service truck for a lot of years and three different companies.
1) Tools, every tool listed on a sheet and I sign for them.
2) Stock, no one knows but me what I keep on the truck.
3) GPS, I think it is a good idea and I have wish they would install one. I have nothing to hide.
1) Tools, every tool listed on a sheet and I sign for them.
2) Stock, no one knows but me what I keep on the truck.
3) GPS, I think it is a good idea and I have wish they would install one. I have nothing to hide.
Rewire
Senior Member
- Location
- Lake of the Ozarks
Is your employee taking the van home at night? If so its value is a taxable benefit.Next ,get an employee handbookyou need to make sure your insurance is correct some personal policies exclude business use.
Get a gas card for that vehicle and track its usage.Inventory the van and do a monthly shakedown.
With an employee you now have greater exposure to liability you need an employee handbook you also need to do a license check as well as drug screening.
- Location
- Massachusetts
Been driving company trucks 25 years, never heard of a requirement for either of those items.
charlietuna
Senior Member
Before i would allow an employee to drive one of my company's vehicles he/she would have to gain my trust. This is not an overnight thing to have happen. Now, a service vehicle's investment,truck,tools,material, runs about $35k+ and that concerns me. But more important to me is the fact that this person is representing my company while operating this vehicle. I can replace the truck,tools and material, but i've worked too hard to loose my customer's trust. I once worked for a company who had someone check truck stock daily, and i was required to submit a list of material used each day. I never felt comfortable working for that company,never felt i was part of it's operation. My men know they can ask for material and i'll give it to them, and i ask that if they need material for a side job i expect they pay for that material, stuff for their own use i will pay for! They have full access to shop tools and equipment as long as it doesn't interfear with business customers, and that it was returned in the same condition as it was when taken. I never had any problems, and a few of them, i would stop by and give them a hand!
Rewire
Senior Member
- Location
- Lake of the Ozarks
Thats the difference between driving the truck and owning the truck.I find it hard to believe in 25 years an employer has never asked for a copy of your license before putting you in a truck as business insurance requires a list of drivers with thier license # as for the drug screening no employer would want a doper driving a work truck.
Having a valid DL is usually required by the insurance carrier.
- Location
- Massachusetts
Drivers license number yes, have they every asked permission to see my driving record, no.
Like I said, never been asked for drug test and none of the other guys I have worked with have been either.
The way it has worked where I am you do not walk in and get a van, first you work and prove yourself reliable enough to be one of the service guys than you might get moved into a truck.
Rewire
Senior Member
- Location
- Lake of the Ozarks
If they have you license they ran a check,or the insurance company will and they dont need permission.As for drug testing it is good policy.When you are a smaller company that needs to put a worker in a truck right away then doing some pre employment screening is nessesary drug screen,backgrouind , and license check as well as workmans comp history. Anyone who refuses to agree to these should be sent down the road.
PetrosA
Senior Member
- Location
- Lancaster, Pennsylvania
I would agree that if you don't have trust in the employee, it'll end up being a never ending source of stress for you. Unless geography or 24hr on-call service demands it, I wouldn't let the employees take the truck home nights or weekends - in addition to straining trust it makes gas records more complicated and changes taxation as someone else mentioned.
When I first started back in the 80s and was there long enough to get a van, the only thing on my truck that belonged to me was a 3/8" drill and my hand tools. So you'll probably need to decide on what tool policy you want to enforce - do you supply power tools, what kinds, etc. Corded will be cheaper if you do decide to supply them and they're probably less enticing. Mark the cases and get the tools engraved if need be.
When I first started back in the 80s and was there long enough to get a van, the only thing on my truck that belonged to me was a 3/8" drill and my hand tools. So you'll probably need to decide on what tool policy you want to enforce - do you supply power tools, what kinds, etc. Corded will be cheaper if you do decide to supply them and they're probably less enticing. Mark the cases and get the tools engraved if need be.
okeefe
Member
- Location
- Albany New York
I had a good employee, but when he took the van home there were times that he was doing side work with the van on the weekends using my material and not replaceing it. Maybe a hidden gps tracking device.
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