RSquirrel
Member
- Location
- Watsonville, CA, USA
- Occupation
- Mechanical Engineer (retired/consulting)
We applied for an incentive rebate for two Level 2 charging stations at our HOA, via a state-funded program. One of their requirements for supporting documentation was the following:
“A complete copy of the purchase invoice for all installation costs. A complete invoice includes proof of payment. It includes an itemization of eligible costs, credits, discounts, and incentives received, if applicable.”
In our case, the electrical infrastructure work was performed by a small local contractor consisting of two co-owner brothers, who did all of the work themselves. The only “itemization” we could ever get from them was a breakdown between labor and material (each a lump-sum $ amount).
The agency funding the rebate has pushed back on what we submitted as proof of payment to this contractor (itemization consisting only of the labor and material breakdowns). We didn’t anticipate this new issue and the contractor has already been paid in full.
This is the agency's additional requirement that we must meet to be reimbursed for the rebate amount:
“The labor for installation is lumped together in a large amount. Please provide a more detailed itemization with units and rate of labor costs. Additionally, please provide supporting documentation for the labor costs such as time records of labor hours, payroll registers, and/or documentation supporting labor rates.”
As the customer in this situation, our HOA is at a loss as to how to resolve this dilemma with our contractor. Since the workers are the owners, it seems doubtful that there's a "payroll register." Q. Short of going back in time, does anyone have any suggestions on how to approach an equitable solution?
“A complete copy of the purchase invoice for all installation costs. A complete invoice includes proof of payment. It includes an itemization of eligible costs, credits, discounts, and incentives received, if applicable.”
In our case, the electrical infrastructure work was performed by a small local contractor consisting of two co-owner brothers, who did all of the work themselves. The only “itemization” we could ever get from them was a breakdown between labor and material (each a lump-sum $ amount).
The agency funding the rebate has pushed back on what we submitted as proof of payment to this contractor (itemization consisting only of the labor and material breakdowns). We didn’t anticipate this new issue and the contractor has already been paid in full.
This is the agency's additional requirement that we must meet to be reimbursed for the rebate amount:
“The labor for installation is lumped together in a large amount. Please provide a more detailed itemization with units and rate of labor costs. Additionally, please provide supporting documentation for the labor costs such as time records of labor hours, payroll registers, and/or documentation supporting labor rates.”
As the customer in this situation, our HOA is at a loss as to how to resolve this dilemma with our contractor. Since the workers are the owners, it seems doubtful that there's a "payroll register." Q. Short of going back in time, does anyone have any suggestions on how to approach an equitable solution?
