"Neat" Scanner

[tom baker]

I spotted a Neatco (www.neatco.com) Neat Receipt scanner at Costco for $149.00 and picked one up- I've wanted one for tax use. Its a small single sheet scanner, once installed (a few issues with the software-great tech support) its works very well. You scan in a receipt, the software recognizes the price, date, vendor ect, and fills out the fields. You indicate the category and tax form and you are done.

It also keeps a copy of the receipt. The scanner will work with business cards and other forms

I can also take a document and make it into a PDF. I intend to get the larger desktop version and take all my manuals and convert into PDFs.

There are other scanners, the power of this one is the software. Go to the website and check out the video tour.

 

[quogueelectric]

I spotted a Neatco (www.neatco.com) Neat Receipt scanner at Costco for $149.00 and picked one up- I've wanted one for tax use. Its a small single sheet scanner, once installed (a few issues with the software-great tech support) its works very well. You scan in a receipt, the software recognizes the price, date, vendor ect, and fills out the fields. You indicate the category and tax form and you are done.

It also keeps a copy of the receipt. The scanner will work with business cards and other forms

I can also take a document and make it into a PDF. I intend to get the larger desktop version and take all my manuals and convert into PDFs.

There are other scanners, the power of this one is the software. Go to the website and check out the video tour.

Thanks for sharing it looks like a no brainer to buy.

 

[brian john]

I have looked into this and another similar product, just not sure if I have the consistency to use LIKE I SHOULD.

But a nice product.

 

[bill addiss]

Tom,

That looks like a handy thing. Thanks for posting it.

Bill

 

[quogueelectric]

It would help me lose that George Costanza Wallet look that I have with a wallet fullof reciepts that are slowly erasing themselves. That in itself is sooo annoying.

 

[LarryFine]

It would help me lose that George Costanza Wallet look that I have with a wallet fullof reciepts that are slowly erasing themselves. That in itself is sooo annoying.

Copy them. Heat erases thermal printing rapidly, and jet printing isn't much better.

(Or at least stop sitting on them.)

We scan ours, but don't use OCR, but we don't have all that many receipts to scan.

 

[quogueelectric]

Copy them. Heat erases thermal printing rapidly, and jet printing isn't much better.

(Or at least stop sitting on them.)

We scan ours, but don't use OCR, but we don't have all that many receipts to scan.

I almost always pay upfront for material it is just the way I learned. In mostly small and service work I like to see the parts in my hand as a wrong picked order can cause tremendous financial loss and no one to blame but yourself. I have to get whats in my head into thier head and that can be scary. I am a pain in the horse at the supply house and they hate when you dont run credit . Somehow I never make it to the paperwork then I sweat like Im heading to the chair come tax time. And somehow I always figure it out at the last minute.

 

[macmikeman]

Some guy sitting at the wholesale counter in line gave me a cool tip one day. I was mentioning about the gas receipts that fade fast. I scan mine and staple the one that will fade to the scaned copy that won't. He suggested just taking a digital picture of each one like he does. Then he stores the pics on disk.

 

[Fulthrotl]

There are other scanners, the power of this one is the software. Go to the website and check out the video tour.

i bought the cheapie one the other day, loaded the software, and played with
it last night... this stuff is pretty cool, and i don't know half of what it's
capable of... so i switched out for the larger unit, with the sheet feeder.

the larger model is a double sided color scanner, and runs at 25 ppm or so....

the manufacturer it turns out is running a sale right now, and from the online
store, it's $100 cheaper than staples. $400, no taxes, shipping is $12.

data can be mapped directly to quickbooks.

the thing that was amazing is scanning business cards. the ocr stuff works
better than anything i've seen. and the scanned records are admissible for
irs purposes, for receipts and stuff.

 

[busman]

Been using the NeatReceipts scanner for two years. It's great. I just scan all the receipts out of my clipboard once a week and then enter the charges into QuickBooks by reading from the scanned receipts. Use Alt-TAB to switch between two applications quickly. It also lets me go back and quickly find the receipts I need to return defective parts, months after I bought them. A well spent $200.

Mark

 

[ptonsparky]

This could save a bunch of time. Most of our invoices from suppliers are emailed, which we then print and enter manually into QB. Anyone know if this can be done directly from the emailed invoice via this or other software?

 

[Fulthrotl]

This could save a bunch of time. Most of our invoices from suppliers are emailed, which we then print and enter manually into QB. Anyone know if this can be done directly from the emailed invoice via this or other software?

this one should do it. it'll import a pdf file into it's database, or for that matter
export from it's database to a pdf. the scanner came with pdf creation
software, but as i already have acrobat professional, i didn't bother to load it.

so, you can get stuff into it's database and out of it's database without using
paper. i haven't gone there yet, but as i don't get paper checks any more,
i can however view them online, i should be able to save files of those checks,
and then import them from those files.

database limits are 1.5 million files, so that should be fine. a thought however,
is the disc space this is gonna eat. i have an external usb drive i'm going to
put it on, that holds 1 TB. that same external drive is going to hold my
quickbooks data. offsite backup of that data should be sufficient to prevent
crying if the hard drive fails.

4 receipts, four documents, and 21 contacts, and the installed software,
comes to 145 mb. however, the folder where all this is stored only shows
60 mb, so either the data is buried somewhere else on the drive, or there is
some software compression going on that doesn't reflect in the report data.

 

[Fulthrotl]

I have looked into this and another similar product, just not sure if I have the consistency to use LIKE I SHOULD.

But a nice product.

if ya get the sheet feeder model, you can sit here reading posts, and writing
the occasional one, while feeding all your papers thru the machine. it runs
nicely in the background. feed everything thru, then sort by tax classification,
job #, etc. sorta makes you feel productive while your're sitting here like a
slug.....

 

[Okie Sparky]

Does this scanner work with a Mac computer and another Mac-compatible accounting software?

 

[Fulthrotl]

Does this scanner work with a Mac computer and another Mac-compatible accounting software?

they make a mac version...
the bundle with the small hand fed scanner is out now, the
larger auto sheet feeder is soon to ship.

 

[Fulthrotl]

Does this scanner work with a Mac computer and another Mac-compatible accounting software?

got this in my email..... the mac version is in the pipeline now.

 

[LarryFine]

"Great for small business owners!"

Does that mean I'm too tall?

 

[Fulthrotl]

"Great for small business owners!"

Does that mean I'm too tall?

depends. can you fit in the little box in the above post?
(tongue way over in cheek here)