Puchase Order numbers

[480sparky]

How many of you use PO numbers regularly? Who generates them? Is there a 'system'? Or do you not use them at all?

 

[HaskinsElectric]

I use the street number

I use the street number

Let's say it's 1234 Main street.

When I buy parts for the original contract, the PO# 1234 A

The first extra I write up is #1234 B and any purchases will be PO #1234 B

The second is 1234 C

etc etc.

This way I can do job costing with no drama, but this scheme needs to be expanded if you have more than one customer at the same address, but that's never happened to me...

 

[iwire]

Sturctured P.O. system generated by office.

 

[Rewire]

We have PO# set up for several churches that we maintain for tax exempt purchases.

 

[roger]

Yep, if there is not one attached to the purchase, our accounts payable people will not pay the invoice, it doesn't take many times before suppliers understand our rules

Roger

 

[mdshunk]

I just use a job name most of the time, rather than a number.

Has this ever happened to you... supply house gives you an item that has been on backorder for a while, and you have no idea what job it was even for? Purchase orders fix that problem, among others.

 

[captaincrab55]

Sturctured P.O. system generated by office.

Same here almost.... Job # is the PO #. Fixtures, PanelBoards, Transformers & Special Order Items are ordered from the shop with the same Job/PO#.. I take care of the balance of material orders with the same Job/PO#. Works GREAT with a Tax Exempt job too...

 

[iwire]

I need to get a new PO from the office for every purchase, my only other option is to use the company credit card but I will have to explain that with a good reason.

 

[e57]

job address becomes the basic OP for the whole project(s), on multiple tenants at the same address add the suite # or some other defining info.

Seperate tags for the same address (which for accounting purposes are defined) get additional info like; 12 Tree St. #4 (Lts C/O)

 

[bikeindy]

I use the customer name to track materials for jobs, everything that is stock on the truck is tracked as "Truck stock" when truck stock is used on a job It is billed and get transfered in the books. stuff like wire nuts and screws are tracked as "useables"