We did weekly meetings between chief and estimators in conference room. We would put a spreadsheet up on the screen and discuss who is bidding what, who is available to bid incoming RFP's and/or vet incoming requests to decide to decline or accept, who may need assistance to meet deadlines, discuss manpower loading if we are successful on the bids we already have going or that were awarded....these type of things.
That spreadsheet was on our shared server so everyone had access to see who's working on what at their fingertips
Sounds like a weekly tactical meeting, not a bid review. Not detracting from the importance of that meeting.
For a bid review, dependent upon estimator, I’ll spot check assemblies for means and methods check and review high cost assemblies, like feeders.
I’ll filter extension high to low and low to high searching for mistakes and misses.
Extract quoted items from extension and ensure validation of quoted packages and subs.
Roll over every other applied or not applied factor reviewing labor factoring, indirect, general expenses, equipment, etc.
Chief performs bid close ensuring all is accurate and marks up with consideration to manpower commitments, markup, margin to align with market intelligence.
Any feedback and revisions shall be conveyed with an atta-boy to the estimator that performed the work to reinforce positive behavior
